Virtual Assistants

 

Having Australian Virtual Assistants available on call can provide your business with incredible flexibility to assist with routine administration tasks or a backlog without the commitment of additional staff and allow you to focus on what you do best - building your business. All of our Virtual Assistants are based in Australia with extensive experience in the Australian corporate and small business sectors.

If you are located in the Newcastle area, why not drop off your tasks in to our office in Edgeworth on the way to work and pick them up on the way home?

Or, if you are located anywhere else in Australia, we can also easily assist you with your administration tasks. Working remotely with an Australian Virtual Assistant is a lot easier than you might think. These days, most software packages are available in the cloud (online) and communication is simple with email, phone and Skype.

Physical paperwork can often be scanned and uploaded to Dropbox or quickly packaged up in a box and posted or couriered to our office, completely sorted for you and returned fully organised with all of your paperwork easy to find. We are completely set up to work with your business in any location in Australia. Give us a ring today to learn more about how we can start to make an immediate difference to your workload.

Phone us today on 0432 606 788!

 

100+ ways Virtual Assistants can help you grow your business...

GENERAL ADMINISTRATION

  • word processing
  • data entry
  • database management
  • Excel spreadsheets
  • PowerPoint presentations
  • desktop publishing
  • write business letters
  • proof reading
  • PDF conversion
  • filing
  • mail management
  • document management
  • typing
  • transcription
  • mail merge
  • mail outs
  • file back up
  • checklists
  • templates
  • purchasing
  • stationery orders
  • arrange printing
  • newsletters

PERSONAL ASSISTANCE

  • email management
  • diary management
  • confirm existing appointments
  • task lists
  • restaurant bookings
  • gift buying
  • arrange flower delivery
  • send out cards
  • travel and accommodation

CEO/EXECUTIVE ASSISTANCE

  • service Board and Executive Meetings
  • prepare and distribute agendas, minutes, action items, catering
  • electronic diary management
  • co-ordinate meetings and conferences
  • travel and accommodation arrangements for executive and international and domestic guest speaks
  • guest speaker liaison
  • establishing new offices, refurbishment and equipment
  • assist in developing Strategic Plans
  • produce and distribute research reports.

FINANCE

  • accounts payable
  • accounts receivable
  • budgeting
  • bill payments
  • bank statement reconciliations
  • monthly reporting
  • petty cash, cab charge, fleet reconciliations
  • expense reimbursements
  • records management
  • monitoring overdue accounts
  • late payment follow ups

MARKETING & PROMOTION

  • strategic marketing plan
  • campaign management
  • social media set up and maintenance
  • website set up, design, copy writing, development
  • re-vamp or re-brand
  • surveys
  • testimonials
  • database management
  • direct mail, follow up letters
  • client appreciation activities
  • design, print, distribute flyers, invitations, posters
  • arrange radio interviews
  • produce and place radio advertising
  • produce and place television advertising
  • sales letter writing, printing and distribution
  • newsletter creation and distribution
  • prospectus, magazine copy, design, print, distribution
  • signage, vehicle wraps, banners, flags, exhibitions
  • corporate sponsorship support

CONFERENCES/

CORPORATE EVENTS

  • planning and scoping
  • program development
  • venue bookings
  • budgeting
  • catering, security, WHS arrangements
  • AV and event orders
  • guest speaker and delegate liaison
  • invitations
  • promotion
  • registrations
  • delegate satchels
  • name tags
  • papers
  • PowerPoint presentations
  • travel, transfer and accommodation arrangements
  • gift and certificate arrangements.

PROJECT MANAGEMENT

  • project administration
  • tender and proposal support
  • planning support
  • CV formatting
  • proofreading
  • editing
  • budgeting
  • collating time sheets
  • on-boarding processes
  • Excel spreadsheets
  • Gantt charts
  • reporting

SELECT ONE OF OUR PACKAGES OR

WE CAN CUSTOMISE A PACKAGE TO SUIT YOUR NEEDS:

TYPED DOCUMENTS
from 56.00
  • You provide your handwritten document
  • Typed free of spelling and grammatical errors
  • Correctly formatted for style and consistency
  • Fully branded with your logo, font, colours and style
  • Returned to you electronically.

Select closest number of pages to your document.

Pages:
Quantity:
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PROFESSIONAL BOOKKEEPING SERVICES
from 60.00

We can provide you with ongoing professional Bookkeeping Services.

We can help ensure:

  • your books are always up to date

  • you are ready for tax time

  • you have accurate real-time information

  • a strong basis to confidently make financially sound business decisions

  • Ongoing bookkeeping services are available at $60/hour.

Bank reconciliations are available at $148/statement.

BAS Lodgement is available at $165/quarter.

Or we can provide a customised package that works for you!

Please Select:
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PROCEDURES MANUALS (per team member)
from 864.00

Arrange to have a complete procedures manual developed for each of your staff members.

Our team will work with your staff to develop full documentation of each step taken to accomplish all routine tasks in their position description.

The benefits your business or organisation will gain by creating updated and complete procedures manuals includes:

  • we can work with staff or provide recommendations to management on ways to simplify or streamline processes to increase productivity and reduce tedious aspects of the job
  • streamline processes across positions and departments
  • eliminate duplication of tasks by more than one employee
  • covering staff on annual leave or during peak times will be simplified as you can assign certain tasks to a virtual assistant or temporary employee or redistribute across other employees
  • integrating and training new staff will be much faster and simpler with clearly written procedures and supporting information at hand
  • all procedures manuals in your organisation will be consistent and can be stored and managed centrally with version control
  • developing new position descriptions will be easier.

We usually start by working with your staff and management to confirm that each position description is updated and accurate. We then work from handwritten or typed notes your staff may already have and with online discussions via Skype or email to clarify tasks with each staff member.

When your procedures manuals have been completed for each staff member, your staff will feel more confident that tasks can be accomplished well in their absence, management will know that tasks are handled in the most efficient manner and your business will enjoy greater productivity and increased market value and saleability.

Phone 0432 606 788 to organise your Procedures Manual today!

Per Team Member:
Quantity:
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PROOFREADING
from 56.00
  • You provide your electronic document
  • Proofread for spelling, grammatical or readability errors
  • Correctly formatted for style and consistency
  • Fully branded with your logo, font, colours and style
  • Returned to you electronically.

Select closest number of pages to your document.

Pages:
Quantity:
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TRANSCRIPTION
from 4.00

We can provide you with Transcription Services.

  • You email us your recording
  • We will transcribe the conversation, indicating each speaker.
  • The final transcription will be emailed to you within 48 hours from receipt of payment.
  • All transcription will be proofread, spell-checked and formatted.
  • We will provide up to 3 changes for each transcription piece.
  • We will endeavour to transcribe as much audio as possible and indicate where it is inaudible, however, we will request that you sign a waiver in relation to the accuracy of the transcription where clarity of the recordings is poor.
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ANNUAL REPORT PRODUCTION
from 960.00
  • You provide your electronic document
  • Correctly formatted for style and consistency
  • Proofread for spelling, grammatical or readability errors
  • Fully branded with your logo, font, colours and style and graphics
  • Returned to you electronically ready for website publishing
  • Quotes obtained for printing.

* Price quoted includes production only. Additional costs may include stock image purchases, printing, distribution etc.

Select closest number of pages to your document.

Pages:
Quantity:
Add To Cart